• bankiet
  • catering
  • spa
  • klub
  • uslugi
  • rekreacja
  • restauracja
  • serwis powstaje we
    współpracy z:

Administrative Assistant

  • Pracodawca:

    Staff Partners

  • Ważna od:


  • Ważna do:


  • Miasto / region:

    Warszawa, Śródmieście / mazowieckie



  • to provide administrative support in general administrative procedures;

  • to support the document flows and archiving;

  • to support in drafting notes, letters, reports and follow ups on documents;

  • to carry out data entry and support an administration and monitoring of electronic databases;

  • to support in preparation and evaluation of internal trainings;

  • to assist in the organisations of online and physical meetings and drafting minutes as necessary;

  • to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;

  • to support the preparation and follow-up of financial commitments and documents;

  • to archive invoices, payment records and bank statements;

  • to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;

  • to support in the review and preparation of documentation attached to claims, invoices and requests for payments;

  • to provide assistance in preparation, implementation and monitoring of contracts;

  • to assist in the preparation of statistical data (tables, graphs and charts);

  • to support in drafting reports in various areas related to Frontex activities;

  • to track and report on team hours and file expense reports;

  • to monitor functional mailboxes and communicate with internal and external parties;

  • to perform basic administrative tasks as copying, scanning, etc.


  • Education: successfully completed secondary education related to the business needs.

  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs.

  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook).

  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

  • high level of responsibility and ability to work independently;

  • high level of service orientation;

  • ability to work under pressure and experience in organizing work and prioritizing

  • accordingly;

  • ability to communicate efficiently at all levels internally and externally and in appropriate

  • manner;

  • strong sense of accuracy and attention to detail;

  • high level of discretion and ability to handle confidential matters;

  • proven organizational skills;

  • ability to adapt to a dynamic working environment;

  • ability to learn new skills and software;

  • ability to work in a team.


  • contract of employment through the Employment Agency

  • monthly remuneration: 7.500-8.500 PLN gross

  • medical care, sports card

  • opportunity for development and promotion

  • work with professionals


Please be advised that only resumes in English will be considered.